Administrative Coordinator for US Real Estate Company (Remote)
Paired • Brazil • Venezuela, Bolivarian Republic of
Posted: July 27, 2026
Job Description
About us
Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent!
We are dedicated to connecting talented individuals with remarkable companies in need of their skills. Our goal is to create fulfilling job opportunities for professionals around the world.
About the Role
We are seeking a detail-oriented, proactive Remote Administrative Coordinator to support day-to-day operations across our real estate brokerage and property management divisions. This role serves as a central operational point of contact for routine administrative tasks, tenant communication, listing management, and document workflows.
Key Responsibilities
- Communications & Support: Triage incoming calls and emails. Send routine rent reminders to tenants. Send new-tenant/owner welcome packets.
- Software & Listings: Maintain Yardi tasks and data entry for new tenants, owners, and vendors. Update vacancy listings on external sites (KSL, LoopNet, Facebook).
- Tracking & Documentation: Populate lease and renewal addendums using set templates. Log W-9s, insurance certificates, vendor quotes, and maintain shared calendars.
- Coordination: Participate in weekly check-ins with our accounting firm and assist with AP/deposit document routing.
- Software: Hands-on experience with Yardi (required) and proficiency in Microsoft Office.
- Communication: Fluent, clear spoken and written English for phone and email duties.
- Schedule: Ability to overlap at least 5–6 hours per day during US MST business hours.
Additional Content
About us
Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent!
We are dedicated to connecting talented individuals with remarkable companies in need of their skills. Our goal is to create fulfilling job opportunities for professionals around the world.
About the Role
We are seeking a detail-oriented, proactive Remote Administrative Coordinator to support day-to-day operations across our real estate brokerage and property management divisions. This role serves as a central operational point of contact for routine administrative tasks, tenant communication, listing management, and document workflows.
Key Responsibilities
- Communications & Support: Triage incoming calls and emails. Send routine rent reminders to tenants. Send new-tenant/owner welcome packets.
- Software & Listings: Maintain Yardi tasks and data entry for new tenants, owners, and vendors. Update vacancy listings on external sites (KSL, LoopNet, Facebook).
- Tracking & Documentation: Populate lease and renewal addendums using set templates. Log W-9s, insurance certificates, vendor quotes, and maintain shared calendars.
- Coordination: Participate in weekly check-ins with our accounting firm and assist with AP/deposit document routing.
- Software: Hands-on experience with Yardi (required) and proficiency in Microsoft Office.
- Communication: Fluent, clear spoken and written English for phone and email duties.
- Schedule: Ability to overlap at least 5–6 hours per day during US MST business hours.