Buyer Administrator
Virtual Staff 365 • Philippines
No Relocation
Posted: July 2, 2026
Job Description
Our client is one of Australia’s largest gifting, homewares, and kitchenware distributors, dedicated to bringing joy and meaning to people's lives through their products.
They are now seeking to hire a Buyer Administrator to provide critical administrative and data support to the Buying team, enabling Buyers to focus on strategic range development, supplier relationships, and commercial decision-making.
Job Responsibilities
Buying and Product Administration
- Complete and maintain Item Creation Sheets accurately and in line with internal requirements
- Populate and manage Salsify product data, liaising with Buyers and suppliers to obtain required copy, specifications, imagery, and compliance data
- Support Buyers with high-volume data entry across internal systems
- Ensure product information is complete, consistent, and aligned across all systems
Photography and Marketing Support
- Prepare and complete photography briefs, ensuring all required product details, styling notes, and deadlines are clearly communicated
- Coordinate product information required for photography and follow up on any missing data
- Support the Buying and Marketing teams by ensuring all photography-related documentation is accurate and complete
Supplier and Compliance Coordination
- Liaise with suppliers and Buyers to collect required compliance and product documentation
- Email factories to request and follow up on APCO documentation, BSCI certification, and other ethical sourcing documents
- Track and maintain records of compliance documentation, escalating gaps or risks to the Buyer where necessary
- Make outbound calls to international suppliers and internal stakeholders to proactively follow up on outstanding information
Artwork, Packaging, and Barcode Support
- Review and check artwork against the original brief, ensuring accuracy of product details, branding, and specifications
- Flag discrepancies or errors to Buyers for review and resolution
- Support packaging and artwork workflows to ensure accuracy prior to approval
- Scan and verify barcodes, check documentation, and raise any inconsistencies or errors
- Maintain organised records of barcode checks, approvals, and digital documentation
- Strong administrative and data entry experience, ideally within buying, merchandising, sourcing, or supply chain
- High attention to detail with the ability to manage large volumes of data accurately
- Confidence liaising with international suppliers and internal stakeholders via email and phone
- High proficiency in both written and verbal English communication
- Process-driven and methodical working style with strong organisational and time-management skills
- Ability to follow processes, briefs, and critical paths autonomously while supporting multiple stakeholders
Nice-to-Have Skills
- Previous experience managing product data within Salsify
- Experience working with Item Creation Sheets or similar high-volume data inventory templates
- Prior experience reviewing artwork briefs or handling barcode verification processes
- Experience following up on supplier compliance documentation like APCO or BSCI certification
Additional Content
Our client is one of Australia’s largest gifting, homewares, and kitchenware distributors, dedicated to bringing joy and meaning to people's lives through their products.
They are now seeking to hire a Buyer Administrator to provide critical administrative and data support to the Buying team, enabling Buyers to focus on strategic range development, supplier relationships, and commercial decision-making.
Job Responsibilities
Buying and Product Administration
- Complete and maintain Item Creation Sheets accurately and in line with internal requirements
- Populate and manage Salsify product data, liaising with Buyers and suppliers to obtain required copy, specifications, imagery, and compliance data
- Support Buyers with high-volume data entry across internal systems
- Ensure product information is complete, consistent, and aligned across all systems
Photography and Marketing Support
- Prepare and complete photography briefs, ensuring all required product details, styling notes, and deadlines are clearly communicated
- Coordinate product information required for photography and follow up on any missing data
- Support the Buying and Marketing teams by ensuring all photography-related documentation is accurate and complete
Supplier and Compliance Coordination
- Liaise with suppliers and Buyers to collect required compliance and product documentation
- Email factories to request and follow up on APCO documentation, BSCI certification, and other ethical sourcing documents
- Track and maintain records of compliance documentation, escalating gaps or risks to the Buyer where necessary
- Make outbound calls to international suppliers and internal stakeholders to proactively follow up on outstanding information
Artwork, Packaging, and Barcode Support
- Review and check artwork against the original brief, ensuring accuracy of product details, branding, and specifications
- Flag discrepancies or errors to Buyers for review and resolution
- Support packaging and artwork workflows to ensure accuracy prior to approval
- Scan and verify barcodes, check documentation, and raise any inconsistencies or errors
- Maintain organised records of barcode checks, approvals, and digital documentation
- Strong administrative and data entry experience, ideally within buying, merchandising, sourcing, or supply chain
- High attention to detail with the ability to manage large volumes of data accurately
- Confidence liaising with international suppliers and internal stakeholders via email and phone
- High proficiency in both written and verbal English communication
- Process-driven and methodical working style with strong organisational and time-management skills
- Ability to follow processes, briefs, and critical paths autonomously while supporting multiple stakeholders
Nice-to-Have Skills
- Previous experience managing product data within Salsify
- Experience working with Item Creation Sheets or similar high-volume data inventory templates
- Prior experience reviewing artwork briefs or handling barcode verification processes
- Experience following up on supplier compliance documentation like APCO or BSCI certification