Executive & Admin Assistant

Job Description

• About the Company The client is a wholesale importer and exporter of ingredients. The business operates with a lean but established team, including existing VA support across specialised functions. This role reports directly to the company owner and supports him personally with day-to-day operations, organisation, and communication management. About the Role We’re looking for a reliable, organised, and tech-savvy executive and admin assistant to work closely with the owner. This is a part-time starting role (20 hours/week) with the expectation of growing to full-time as trust is established. You’ll be the person who keeps the small things from slipping through the cracks — freeing the owner to stay focused on higher-level priorities. Key Responsibilities From day one • Perform daily/weekly checks to confirm automations and data imports are running correctly; log and flag any issues • Apply routine website content updates (copy-paste level; custom PHP/HTML backend — no coding required) • Check and maintain marketing material stock levels across warehouse and office locations via phone/email • Serve as a communication liaison — checking in with internal team members on behalf of the owner and relaying anything that needs his attention • Handle general admin tasks as assigned (Google Workspace — Docs, Sheets, Gmail) As trust develops • Manage the general company inbox (info@) — sorting, forwarding to relevant departments, and sending holding/clarification replies where needed • Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing accordingly • Support calendar management for the owner What We’re Looking For • Strong attention to detail — this role is all about consistency and follow-through • Comfortable working independently with minimal hand-holding • Tech-savvy; comfortable with Google Workspace and confident learning new tools • Basic familiarity with HTML is a plus (not required, but handy) • Good written English for professional email correspondence • Reliable availability during EST business hours (approx. 9am start) • Long-term mindset — the owner values loyalty and stability over short engagements Nice to Have • Experience supporting a senior executive or business owner • Familiarity with AI tools or automation workflows (Zapier, Make, etc.) • Prior experience in e-commerce, wholesale, or import/export environments Working Details Hours: 20 hrs/week (part-time start, with path to full-time 40 hrs) Time zone: EST — approx. 9am start (TBC) Location: Fully remote Note for candidates: The owner values long-term working relationships — most of the current VA team has been in place for 3–5 years. If you show up consistently and prove yourself during the part-time phase, full-time is a natural next step.
• $700 - $800 a month
• Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM
• We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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