🏖️Executive Assistant / Operations Coordinator - Job Code: 1784584161376
Coconut • Philippines
Posted: July 30, 2026
Job Description
At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:
Role: Executive Assistant / Operations Coordinator
Monthly Rate: $650-750
Availability:20 hours/week
Time Zone: Flexible, with an overlap of 2-3 hours within US business hours
==================================================
To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.
What to Prepare:
1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️
3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.
At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose an...Experience Needed/Responsibilities:
- Build operational processes and workflows from the ground up
- Create SOPs, onboarding workflows, and internal documentation
- Research tools, systems, and best practices for the business
- Assist with admissions consulting support and client coordination
- Manage calendar and inbox
- Recommend and help implement a CRM
- Build and maintain client follow-up systems
- Track tasks, deadlines, and ongoing projects
- Coordinate administrative and operational activities
- Assist with marketing initiatives, including newsletters, content creation, and building an annual content calendar
- Provide general executive and administrative support as the business scales
Good to have:
- Healthcare or medical background or experience
- Marketing experience (newsletters, content calendars, content creation)
- Admissions consulting or education industry experience
- Startup experience
- Experience documenting SOPs and workflows
Non-negotiable Requirements:
- Experience building operational systems and processes from the ground up
- Strong executive assistant and operations coordination experience
- Comfortable researching, recommending, and implementing business tools and automations
Industry/Tools Experience:
- CRM and automation tools
Additional Content
At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:
Role: Executive Assistant / Operations Coordinator
Monthly Rate: $650-750
Availability:20 hours/week
Time Zone: Flexible, with an overlap of 2-3 hours within US business hours
==================================================
To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.
What to Prepare:
1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️
3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.
At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose an...Experience Needed/Responsibilities:
- Build operational processes and workflows from the ground up
- Create SOPs, onboarding workflows, and internal documentation
- Research tools, systems, and best practices for the business
- Assist with admissions consulting support and client coordination
- Manage calendar and inbox
- Recommend and help implement a CRM
- Build and maintain client follow-up systems
- Track tasks, deadlines, and ongoing projects
- Coordinate administrative and operational activities
- Assist with marketing initiatives, including newsletters, content creation, and building an annual content calendar
- Provide general executive and administrative support as the business scales
Good to have:
- Healthcare or medical background or experience
- Marketing experience (newsletters, content calendars, content creation)
- Admissions consulting or education industry experience
- Startup experience
- Experience documenting SOPs and workflows
Non-negotiable Requirements:
- Experience building operational systems and processes from the ground up
- Strong executive assistant and operations coordination experience
- Comfortable researching, recommending, and implementing business tools and automations
Industry/Tools Experience:
- CRM and automation tools