🏖️ Executive & Operations Support- Job Code: 1786043035148

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive & Operations Support

Monthly Rate: $900-1100

Availability: 20 hours/week

Time Zone: Anything between EST or MST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose an...

Experience Needed/Responsibilities:

1. Inbox Management**- Verify and maintain inbox sorting and labeling, including labels pulled from Fyxr.

- Triage incoming email and flag messages that need a personal sign-off or specific wording.

- Manage and respond to routine emails in that supporting capacity.

2. Meeting Administration**- Capture meeting notes and action items.

- Log each action item to the tracker, line by line.

- For any technical issue raised, create a Jira ticket with an assigned owner and due date.

3. Document & Asset Wrangling**- File and organize documents across Google Drive and Notion.

- Handle formatting and link cleanup.

- Keep sales and training assets current.

- Gather and organize materials from other team members as needed.

4. Scheduling & Coordination**- Manage calls and calendar.

- Coordinate vendor and pod scheduling.

- Prepare agendas.

- Chase down and confirm reschedules.

5. Travel Booking**- Book travel end to end, including flights, lodging, ground transport, and itineraries.

Good to have:

- Strong executive support experience, with proven ability to proactively manage an executive's inbox, calendar, and priorities.

- Highly organized and detail-oriented, with the ability to work independently, stay ahead of tasks, and know when to escalate.

Non-negotiable Requirements:

- Experience with productivity and project management tools: Notion, Jira, Fyxr, and similar platforms.

Industry/Tools Experience:

- Notion, Jira, Fyxr, Google Drive

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive & Operations Support

Monthly Rate: $900-1100

Availability: 20 hours/week

Time Zone: Anything between EST or MST

==================================================

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose an...

Experience Needed/Responsibilities:

1. Inbox Management**- Verify and maintain inbox sorting and labeling, including labels pulled from Fyxr.

- Triage incoming email and flag messages that need a personal sign-off or specific wording.

- Manage and respond to routine emails in that supporting capacity.

2. Meeting Administration**- Capture meeting notes and action items.

- Log each action item to the tracker, line by line.

- For any technical issue raised, create a Jira ticket with an assigned owner and due date.

3. Document & Asset Wrangling**- File and organize documents across Google Drive and Notion.

- Handle formatting and link cleanup.

- Keep sales and training assets current.

- Gather and organize materials from other team members as needed.

4. Scheduling & Coordination**- Manage calls and calendar.

- Coordinate vendor and pod scheduling.

- Prepare agendas.

- Chase down and confirm reschedules.

5. Travel Booking**- Book travel end to end, including flights, lodging, ground transport, and itineraries.

Good to have:

- Strong executive support experience, with proven ability to proactively manage an executive's inbox, calendar, and priorities.

- Highly organized and detail-oriented, with the ability to work independently, stay ahead of tasks, and know when to escalate.

Non-negotiable Requirements:

- Experience with productivity and project management tools: Notion, Jira, Fyxr, and similar platforms.

Industry/Tools Experience:

- Notion, Jira, Fyxr, Google Drive