Recruiting Coordinator (Contract)
mavenclinic • New York, NY; Remote, US (Hub cities); Remote
No Relocation
Posted: May 21, 2026
Job Description
The role
We're looking for a Recruiting Coordinator to join our Talent team on a contract basis. You'll be the engine behind our interview process — keeping schedules tight, candidates informed, and recruiters unblocked. This is a high-volume, high-impact role for someone who loves operational excellence and genuinely cares about the people moving through a hiring process.
What you'll do
- Own interview scheduling end to end, across multiple roles and time zones simultaneously (75+ per week)
- Coordinate candidate travel and logistics where needed
- Keep candidate records accurate and up to date in Greenhouse and ModernLoop
- Serve as a warm, responsive point of contact for candidates throughout their experience
- Partner closely with recruiters, sourcers, hiring managers, and interviewers to keep the process moving
- Spot inefficiencies and propose process improvements — we want your ideas
- Contribute to team projects that raise the bar on coordination quality and candidate experience
What we're looking for
- Experience as a Recruiting Coordinator or in a recruiting support role with at least 1 year of experience
- A candidate-first mindset — you treat every touchpoint as a reflection of our culture
- Strong attention to detail and accuracy, even when juggling a full slate of open roles
- Has a strong sense of urgency — understands that slow coordination loses candidates, and acts accordingly
- Clear, warm written and verbal communication skills
- A collaborative approach, plus the independence to move forward without constant hand-holding
- Process-oriented habits and a genuine interest in making things run better
- Composure under pressure — you don't drop details when things get busy
- Growth mindset and positive energy
Nice to have
- Familiarity with Greenhouse and/or ModernLoop
- Experience with Google Calendar, Zoom, Gem
- Comfort managing logistics across multiple time zones
Compensation and details
- Type: Contract
- Rate: $25–$37.50/hour based on a standard 40-hour week.
- Location: Remote (US-based)
- Duration: 6 Months with an option to extend
Additional Content
The role
We're looking for a Recruiting Coordinator to join our Talent team on a contract basis. You'll be the engine behind our interview process — keeping schedules tight, candidates informed, and recruiters unblocked. This is a high-volume, high-impact role for someone who loves operational excellence and genuinely cares about the people moving through a hiring process.
What you'll do
- Own interview scheduling end to end, across multiple roles and time zones simultaneously (75+ per week)
- Coordinate candidate travel and logistics where needed
- Keep candidate records accurate and up to date in Greenhouse and ModernLoop
- Serve as a warm, responsive point of contact for candidates throughout their experience
- Partner closely with recruiters, sourcers, hiring managers, and interviewers to keep the process moving
- Spot inefficiencies and propose process improvements — we want your ideas
- Contribute to team projects that raise the bar on coordination quality and candidate experience
What we're looking for
- Experience as a Recruiting Coordinator or in a recruiting support role with at least 1 year of experience
- A candidate-first mindset — you treat every touchpoint as a reflection of our culture
- Strong attention to detail and accuracy, even when juggling a full slate of open roles
- Has a strong sense of urgency — understands that slow coordination loses candidates, and acts accordingly
- Clear, warm written and verbal communication skills
- A collaborative approach, plus the independence to move forward without constant hand-holding
- Process-oriented habits and a genuine interest in making things run better
- Composure under pressure — you don't drop details when things get busy
- Growth mindset and positive energy
Nice to have
- Familiarity with Greenhouse and/or ModernLoop
- Experience with Google Calendar, Zoom, Gem
- Comfort managing logistics across multiple time zones
Compensation and details
- Type: Contract
- Rate: $25–$37.50/hour based on a standard 40-hour week.
- Location: Remote (US-based)
- Duration: 6 Months with an option to extend