Senior Executive Assistant to Co-Founder

We’re looking for a high-performing Senior Executive Assistant to directly support our Co-Founder and leadership team. This role goes beyond traditional admin work — you’ll act as a trusted partner, helping drive day-to-day operations, streamline communication, and ensure nothing falls through the cracks in a fast-paced, high-growth environment.

If you’re proactive, detail-oriented, and thrive in roles where you take ownership and solve problems independently, this is an opportunity to make a real impact.

Job Responsibilities

• Manage and optimize the CEO’s calendar, ensuring priorities, meetings, and deadlines are well-coordinated
• Serve as a primary point of contact for internal and external stakeholders, maintaining clear and professional communication
• Coordinate meetings, confirm appointments, and provide timely updates to leadership
• Communicate with clients via phone and email to gather information and provide updates as needed
• Prepare, review, and manage documents, including agreements and internal reports
• Track tasks, follow up on deliverables, and ensure deadlines are consistently met
• Conduct research and organize information to support business and operational needs
• Perform administrative tasks such as document management, filing, and coordination across teams
• Support social media management tasks as needed
• Handle sensitive information with a high level of confidentiality and professionalism

We’re looking for a high-performing Senior Executive Assistant to directly support our Co-Founder and leadership team. This role goes beyond traditional admin work — you’ll act as a trusted partner, helping drive day-to-day operations, streamline commu...

• 5+ years of experience as an Executive Assistant or in a similar role
• Proven experience supporting C-level executives (CEO, Founder, or similar)
• Strong experience in calendar management, client communication, and document preparation
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to multitask, prioritize, and adapt in a fast-paced environment
• Proactive, resourceful, and solutions-oriented mindset
• Proficiency in Google Workspace and ability to quickly learn new tools and systems
• Strong time management skills with the ability to handle multiple responsibilities efficiently
• Ability to maintain confidentiality and professionalism at all times

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps.
• Backup internet connection with at least 10 Mbps.
• Backup connection must be capable of supporting work during a power outage.

• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
• A minimum of 8 GB RAM.

• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.

• Peripherals and Workspace:
• A functioning webcam.
• A noise-canceling USB headset.
• A quiet, dedicated home office space.
• A smartphone for communication and verification purposes.

We’re looking for a high-performing Senior Executive Assistant to directly support our Co-Founder and leadership team. This role goes beyond traditional admin work — you’ll act as a trusted partner, helping drive day-to-day operations, streamline communication, and ensure nothing falls through the cracks in a fast-paced, high-growth environment.

If you’re proactive, detail-oriented, and thrive in roles where you take ownership and solve problems independently, this is an opportunity to make a real impact.

Job Responsibilities

• Manage and optimize the CEO’s calendar, ensuring priorities, meetings, and deadlines are well-coordinated
• Serve as a primary point of contact for internal and external stakeholders, maintaining clear and professional communication
• Coordinate meetings, confirm appointments, and provide timely updates to leadership
• Communicate with clients via phone and email to gather information and provide updates as needed
• Prepare, review, and manage documents, including agreements and internal reports
• Track tasks, follow up on deliverables, and ensure deadlines are consistently met
• Conduct research and organize information to support business and operational needs
• Perform administrative tasks such as document management, filing, and coordination across teams
• Support social media management tasks as needed
• Handle sensitive information with a high level of confidentiality and professionalism

We’re looking for a high-performing Senior Executive Assistant to directly support our Co-Founder and leadership team. This role goes beyond traditional admin work — you’ll act as a trusted partner, helping drive day-to-day operations, streamline commu...

• 5+ years of experience as an Executive Assistant or in a similar role
• Proven experience supporting C-level executives (CEO, Founder, or similar)
• Strong experience in calendar management, client communication, and document preparation
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to multitask, prioritize, and adapt in a fast-paced environment
• Proactive, resourceful, and solutions-oriented mindset
• Proficiency in Google Workspace and ability to quickly learn new tools and systems
• Strong time management skills with the ability to handle multiple responsibilities efficiently
• Ability to maintain confidentiality and professionalism at all times

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps.
• Backup internet connection with at least 10 Mbps.
• Backup connection must be capable of supporting work during a power outage.

• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
• A minimum of 8 GB RAM.

• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.

• Peripherals and Workspace:
• A functioning webcam.
• A noise-canceling USB headset.
• A quiet, dedicated home office space.
• A smartphone for communication and verification purposes.