Virtual Administrative Assistant | Simpro & Xero | Electrical Administration
VA4U • Philippines
Posted: July 21, 2026
Job Description
Are you an experienced Virtual Administrative Assistant with Simpro experience? Do you enjoy scheduling, customer service, and keeping business operations organised?
We're looking for a proactive and detail-oriented Virtual Administrative Assistant to support a growing Australian electrical contracting business. This role is ideal for someone with experience in Simpro, Xero, scheduling, and administration within the trades, construction, or field service industries.
As the owner's right-hand support, you'll manage daily administrative operations, coordinate schedules, communicate with customers, and ensure the business runs efficiently.
Key Responsibilities
Manage daily job scheduling using Simpro
Coordinate technician schedules and appointments
Maintain Outlook calendars and prevent scheduling conflicts
Prepare daily and weekly work schedules
Monitor and manage a shared inbox
Respond to customer enquiries professionally
Draft and send emails to customers and suppliers
Update customer records and job information in Simpro
Organise digital files and business documentation
Assist with basic Xero administration
Follow up outstanding invoices and required paperwork
Coordinate documentation between the owner, apprentice, bookkeeper, and accountant
Track outstanding administrative tasks and follow-ups
Recommend improvements to business systems and processes
Provide ongoing administrative support as the business grows
Skills & Experience
Previous experience as a Virtual Assistant, Administrative Assistant, or Administration Officer
Simpro experience (Highly Preferred)
Experience using Xero
Strong scheduling or dispatch coordination experience
Excellent written and verbal English communication
Outstanding organisational and multitasking skills
Strong attention to detail
Customer service experience
Proficient with Microsoft Outlook and Microsoft Office
Ability to work independently and manage priorities
Fast learner with excellent problem-solving skills
Highly Regarded Experience
Candidates with experience in the following industries are encouraged to apply:
Electrical
Construction
Plumbing
HVAC
Trades
Maintenance
Field Service
Experience with service scheduling, dispatch coordination, and Simpro CRM will be highly regarded.
Why Join Us?
Long-term opportunity with a growing Australian business
Work directly with the business owner and make a real impact
Flexible remote work arrangement
Supportive and collaborative environment
Opportunity to grow as the business expands
Additional Content
Are you an experienced Virtual Administrative Assistant with Simpro experience? Do you enjoy scheduling, customer service, and keeping business operations organised?
We're looking for a proactive and detail-oriented Virtual Administrative Assistant to support a growing Australian electrical contracting business. This role is ideal for someone with experience in Simpro, Xero, scheduling, and administration within the trades, construction, or field service industries.
As the owner's right-hand support, you'll manage daily administrative operations, coordinate schedules, communicate with customers, and ensure the business runs efficiently.
Key Responsibilities
Manage daily job scheduling using Simpro
Coordinate technician schedules and appointments
Maintain Outlook calendars and prevent scheduling conflicts
Prepare daily and weekly work schedules
Monitor and manage a shared inbox
Respond to customer enquiries professionally
Draft and send emails to customers and suppliers
Update customer records and job information in Simpro
Organise digital files and business documentation
Assist with basic Xero administration
Follow up outstanding invoices and required paperwork
Coordinate documentation between the owner, apprentice, bookkeeper, and accountant
Track outstanding administrative tasks and follow-ups
Recommend improvements to business systems and processes
Provide ongoing administrative support as the business grows
Skills & Experience
Previous experience as a Virtual Assistant, Administrative Assistant, or Administration Officer
Simpro experience (Highly Preferred)
Experience using Xero
Strong scheduling or dispatch coordination experience
Excellent written and verbal English communication
Outstanding organisational and multitasking skills
Strong attention to detail
Customer service experience
Proficient with Microsoft Outlook and Microsoft Office
Ability to work independently and manage priorities
Fast learner with excellent problem-solving skills
Highly Regarded Experience
Candidates with experience in the following industries are encouraged to apply:
Electrical
Construction
Plumbing
HVAC
Trades
Maintenance
Field Service
Experience with service scheduling, dispatch coordination, and Simpro CRM will be highly regarded.
Why Join Us?
Long-term opportunity with a growing Australian business
Work directly with the business owner and make a real impact
Flexible remote work arrangement
Supportive and collaborative environment
Opportunity to grow as the business expands